Skip to Content

How to create Pivotable in Excel

PivotTables is an incredibly powerful tool in Excel that enables you to quickly summarize and analyze large amounts of data.

They allow you to create summaries, calculate totals, filter data, and perform other statistical analyses.

PivotTables are especially useful when working with large data sets, where manual sorting and analysis would take a lot of time and effort.

In this article, we’ll cover the basics of creating PivotTables in Excel, and provide seven examples of PivotTables that demonstrate their usefulness.

How to create Pivotable in Excel

Step 1: Organize your data

Before you can create a PivotTable, you must ensure that your data is organized in a way that can be easily summarized.

In general, try to organize your data with columns that are meaningful and easily distinguishable. This will make it easier to create PivotTables later.

Step 2: Create a PivotTable

To create a PivotTable in Excel, follow these steps:

  1. Select the data you want to include in the PivotTable.
  2. Click on the “Insert” tab in Excel.
  3. Click on “PivotTable” in the “Tables” group.
  4. Choose the location where you want to place your PivotTable (i.e., a new worksheet or an existing one).
  5. Excel will automatically generate a new worksheet with a blank PivotTable field list.
  6. Drag columns from your data into the “Rows” or “Columns” boxes, and any numerical columns into the “Values” box, to create your PivotTable.


Step 3: Customize your PivotTable

Once you have created a PivotTable, you can use formatting and customization options to make the table more readable and useful. You can also use filtering options to selectively display data. Excel provides a number of tools for customization, such as:

  • PivotTable Styles: Use Excel’s built-in styles to give your PivotTable a professional look.
  • Custom Layout: Adjust the layout of your PivotTable by moving fields and changing the order of rows and columns.
  • Filtering: Use filters to exclude or include certain data based on specific criteria.
  • Calculated Fields: Create formulas to calculate new fields based on your original data.


With these customization options, you can make your PivotTable easy to read and understand, and filter out any unwanted data to focus on the most important information.

Example to create PivotTable in Excel

1. Sales Data

2.Insert PivotTable

3.choose new worksheet or existing worksheet.

4.Columns, Rows, Values

FAQ about PivotTable in Excel

Can I update data in a PivotTable?

Yes, PivotTables can be refreshed or updated to reflect changes in the underlying dataset. You can right-click within the PivotTable and select ‘Refresh’ to update the table with the latest data.

Can I apply filters to a PivotTable?

PivotTables allow for easy filtering of data. You can apply filters to rows, columns, or values to focus on specific subsets of information within the dataset.

Can I customize the appearance of a PivotTable?

Yes, PivotTables are highly customizable. You can modify their layout, change field settings, format data, apply conditional formatting, and even design visualizations to suit your preferences.


PivotTables are a powerful tool in Excel that can help you quickly summarize and analyze large amounts of data. They enable you to organize and filter your data, and create customized summaries that are easy to read and understand.

By following the steps outlined above, you can create PivotTables that provide insights into your data, and help you make sound business decisions.

Cross-Worksheet and Cross-Workbook Lookups with XLOOKUP: A Comprehensive Guide

7 Common Errors in XLOOKUP and How to Fix Them

2 ways to use XLOOKUP with Multiple Criteria in Excel

XLOOKUP is not working. Try these 5 Proven Solutions.